Tradeshow Coordinator

Tradeshow Coordinator, Irvine, CA

Job Title: Tradeshow Coordinator

FLSA: Salaried Exempt

Department: Marketing

Reports To: Director of Global Marketing

To apply, e-mail your resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Job Responsibilities:

This position will focus on coordinating and planning key activities and initiatives for the Marketing department, in particular tradeshows, HCP events, and other marketing support programs. To ensure success in this role the coordinator should be detail-oriented, highly responsive, and manage multiple initiatives including project planning, schedule development, PO creation, database maintenance, sales support and report preparation.

General Description and Duties:

To perform this job successfully, an individual must be able to perform each essential job task satisfactorily. The tasks listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Plans seminars and trade shows by identifying, assembling, and coordinating requirements
Sets up meetings before shows to discuss dates and collects required tradeshow information to submit before deadlines
Supports coordination and payment for HCP events/co-marketing programs
Fields request for HCP events such as dinner programs or headquarter visits
Partners with compliance to request and clear HCP events or comarketing initiatives
Manages payment and invoicing for events and comarketing initiatives
Develops schedules and assignments for key ongoing marketing programs
Oversees requests and inventories for marketing materials, product demos, and digital assets
Works alongside the Marketing team to determine content and execution plan for each initiative
Owns and is responsible for master events calendar and project coordination of all marketing projects
Proofreads and manages the revisions of marketing materials
Tracks marketing communications and manages document control routing processes
Works cross-functionally with accounting for all vendor set-up and billing as well tracking marketing spend by tracking expenses on the marketing budget

Projects and Other Duties:

Performs other duties as assigned.

Position Qualifications

Demonstrates ability to handle trade show planning and coordinate customer events
Excellent verbal, written, interpersonal communication and attention to detail
Proven ability to work collaboratively with multiple stakeholders (internal and external) as well as the ability to work independently and efficiently to meet deadlines
Strong facilitation and project management, planning, critical-thinking, teamwork and organizational skills
Ability to respond quickly, thoroughly and accurately to internal and external customer requests
Proficient to expert in Excel
Experience in supporting a marketing plan and understanding the needs of a marketing team
Ability to effectively communicate and present information to a wide range of audiences
Team player, but is also a self-starter
Ability to juggle multiple priorities simultaneously
Enjoys operating in a fast-paced and demanding environment
Must be able travel 20-30%

Minimum Education:

Bachelor’s degree preferred

Minimum Experience:

3 years of marketing support experience in Medical Device or Life Sciences
Experience supporting customer events or Trade Shows.

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